FAQ ( Frequently Asked Questions )

How do I apply for insurance?

Online application:

Please click here to apply online and follow the instructions for instant cover. After payment has been processed, qualified practitioners will be sent an email requesting a signed declaration form and copies of qualification certificates, which must be received within 14 days of the online application. If you do not receive an email requesting a signed declaration form and copies of your qualification certificates within 48 hours of applying for qualified practitioner cover, please contact us by phone/email

Student applicants do not need to return a signed declaration/copies of qualification certificates. After payment has been processed, students will be notified by email when their insurance documents are ready. If you have applied for student cover and have not received correspondence from us within 5 days of your application first check your spam and then contact us by phone/email if you have not received an email from us.


Paper application:

Please click here to find the relevant proposal form. You will need to read our policy summary and terms of business before you can view/print any of the forms. Once you have selected the correct form, please print it out to use it, as we will need your hand written signature on the form in order to arrange cover. You can return the completed form through the post with copies of your qualification certificates (if applicable) and payment (a cheque or card details) or alternatively you can scan and email the completed form to us at info@holisticinsurance.co.uk along with any required certificates but WITHOUT payment details and we will contact you for payment by phone once the form has been checked and processed (this may take a few days).

If you are a member of a professional body and you believe that this entitles you to discounted insurance, please contact us on 0345 222 2236.

Please note that though we offer insurance to beauty therapists, this is not available online. Please call our office on 0345 222 2236 if you would like a quote.

Can I apply for insurance over the phone?

Unfortunately we do not have the facilities to arrange insurance over the phone. Please see above for all application options.

How do I access my insurance documents?

Once you have successfully arranged insurance, your insurance documents will be made available online, and you will receive an email notification regarding this. Once they are available, you can access your documents any time by logging in to the online portal here. An option to set up a password is also available in case you have not logged in before or you have forgotten your password. Once logged in, simply click on ‘View my Documents’.

How do I log in to the portal?

Click here to log in to the portal. An option to set up a password is also available in case you have not logged in before or you have forgotten your password.

How do I renew my insurance?

Online renewal option:

Please click here to renew online. Unless you are already logged in, you will have to log in to the portal. An option to set up a password is also available in case you have not logged in before or you have forgotten your password. Once logged in, you will be able to renew and pay online.

Paper renewal option:

If you have received a paper renewal notice and do not want to renew online, please sign and date the form and return it to us by post with payment (a cheque or card details), or scan and email the form to us, WITHOUT payment details, and we will contact you for payment by phone. You can also print a paper renewal declaration form from the Portal. To do so, log in here, click on ‘View My Documents’, then open and print the document called ‘Renewal Declaration Form’.

Please note that renewal is not available more than 30 days in advance.

Can I renew my insurance over the phone?

Unfortunately we are not able to offer renewal by phone. However, if you have returned your signed and dated renewal notice without payment, or if you have completed the online no claims renewal declaration by logging in to the Portal on our website and clicking on ‘Renew my Insurance’, we can take payment for your renewal by phone.

How do I renew if my policy has expired?

You have a 45 day grace period after your renewal date whereby you can still renew using one of the above methods. If you are outside of this grace period, please contact us to discuss starting your policy again from a new date.

What if I do not want to renew my insurance?

Your policy will not auto-renew. If you do not wish to renew, you can call/email us to confirm this and to stop us from sending you renewal invites. If you simply take no action your policy will lapse on the expiry date.

I have a student policy but I have now qualified – how do I upgrade my insurance?

The first thing to do is to send us a copy of your qualification certificate, or clear evidence that you have qualified (e.g. a letter from your course provider stating that you have qualified). You can either send a photo copy by post, or email a scanned version of the document to info@holisticinsurance.co.uk. Please include your membership ID number when you send us any such correspondence.

Once we have received evidence of your qualification, we will either upgrade your insurance policy and issue a new insurance certificate via our online portal, or we will contact you with a quote if there is a premium due for the upgrade.

How do I add a new business activity to my policy?

Please send us a copy of the relevant qualification certificate, or clear evidence that you have qualified in the new discipline (e.g. a letter from your course provider stating that you have qualified). You can either send a photo copy by post, or email a scanned version of the document to info@holisticinsurance.co.uk. Please include your membership ID number when you send us any such correspondence.

Once we have received evidence of your qualification, we will issue a new insurance certificate via our online portal (this may take a few days). For the addition of some higher risk disciplines, there may be a premium due for the additional cover. We will contact you with a quote if this is the case.